File Clerk
Description
As a Remote File Clerk, youâll keep digital and scanned records accurate, organized, searchable, and compliant. Youâll support multiple teams by receiving documents, validating completeness, applying naming conventions, classifying files into the correct repositories, and maintaining an audit-ready trail of what was received, when it was processed, and where it lives. Youâll work in a high-volume environment where speed matters, but accuracy and confidentiality matter more. Â Key responsibilities: Â Intake & indexing: Receive files from shared inboxes, portals, internal ticketing tools, and cloud folders.Confirm document type, required fields, signatures, and attachments.Index each record using standard metadata (client/project ID, date, document category, version, region). Â Document organization: Apply standardized naming conventions and folder structures.Convert formats when needed (PDF merge/split, image-to-PDF, compressing, version labeling).Maintain controlled libraries (final vs draft vs archived), including retention tags. Â Quality control Perform daily spot checks for duplicates, misfiles, missing pages, and unreadable scans.Flag exceptions and route them to the correct owner with clear notes.Maintain error logs and contribute to process improvements that reduce rework. Â Records governance & compliance: Handle sensitive records with strict access controls and confidentiality.Follow retention schedules, legal hold instructions, and deletion/archiv --- Source: remoteok - Recruit Lytics Hiring
